Styles in word

> You run a risk of your document going nuts when
> you import another person's doc into it.


Hi Elliott,

Sorry ,but that's likely an urban legend

Word applies your document's styles to stuff you paste/insert from other
docs, not the other way round.

In the other direction, your argument makes sense: If you would want to keep
your formatting and style relationships when pasting into another doc, you
would be better off avoiding the built-in styles and especially "Normal"
since they are probably there already (definitely Normal and Heading 1, 2,
3), with given formatting and "based on" relationships.
But is that really a goal/issue? If you paste into another doc, you most
likely want to have the text take on the styles/look of that doc.

Regards,
Klaus




> neildw wrote:
>
>> When creating a new style in Word 2003, what defines the choice for the
>> 'Style based on' option.
>>
>> I'm having some problems with this, any advice would be appreciated
>

"Elliott Roper" <wrote:
> Well, it is an interesting question. It comes down to a personal
> preference for typography of one sort or another, plus a few features
> elswhere in Word that sort-of depend on styles but shouldn't.
> Chief of the latter are the built-in heading styles. If you keep the
> names (and the based-on-ness too I think) you get a free table of
> contents. The TOC styles are a good example of the former, where the
> typographic elements of each level in the TOC look good together.
>
> If you base all your body text, list and such like styles on one
> another, then you can change the parent's font, say, and have most of
> the children follow along. That is a good thing�.
>
> Beware of basing those styles on normal style however. You run a risk
> of your document going nuts when you import another person's doc into
> it. Word drunkenly defaults to 'based on normal' to get you into poor
> habits.
>
> --
> To de-mung my e-mail address:- fsnospam$elliott$$
> PGP Fingerprint: 1A96 3CF7 637F 896B C810 E199 7E5C A9E4 8E59 E248
 >> Stay informed about: Styles in word 

In article , Klaus Linke
wrote:

> > You run a risk of your document going nuts when
> > you import another person's doc into it.
>
>
> Hi Elliott,
>
> Sorry ,but that's likely an urban legend

In my experience you get a mixture. If you lack a style of the same
name as that which is added, you cannot predict what happens next. If
you also lack the font it specified and yet it was based on some style
*name* which you also have, you can expect some amazing substitutions.

Me, I paste unformatted. I really cannot be bothered digging down to
find out what will happen in every case. Word is moodier than a camel
in rut.
>
> Word applies your document's styles to stuff you paste/insert from other
> docs, not the other way round.

see above.
>
> In the other direction, your argument makes sense: If you would want to keep
> your formatting and style relationships when pasting into another doc, you
> would be better off avoiding the built-in styles and especially "Normal"
> since they are probably there already (definitely Normal and Heading 1, 2,
> 3), with given formatting and "based on" relationships.
> But is that really a goal/issue? If you paste into another doc, you most
> likely want to have the text take on the styles/look of that doc.

heh! maybe, most of the time. It is a nightmare. see also above, from
180º.

The one true rule to follow when sharing docs is to agree on a
template, and leave one of the collaborators with final say on style of
the finished work. In both senses of 'style'

In my cantankerous view, Word fudges the importance of consistent style
with ease of use for inexperienced users, and bodges both.

>

--
To de-mung my e-mail address:- fsnospam$elliott$$
PGP Fingerprint: 1A96 3CF7 637F 896B C810 E199 7E5C A9E4 8E59 E248
 >> Stay informed about: Styles in word 

Hi Elliott,

I got you wrong then, sorry! Thought you meant that your document (= the
existing text and the existing styles) can get messed up when you paste in
stuff.

If you paste from a styled document, it can be a breeze. The only thing you
might need to do is redefine a couple of pasted styles to match the look of
your doc, or, more likely, replace those styles with styles you want to use
instead from your doc (using Find/Replace) when you are done, and then
delete them.

But unfortunately, styled documents are rare

Klaus




"Elliott Roper" wrote:
>> > You run a risk of your document going nuts when
>> > you import another person's doc into it.
>>
>>
> Klaus Linke wrote:
>> Hi Elliott,
>>
>> Sorry ,but that's likely an urban legend
>
> In my experience you get a mixture. If you lack a style of the same
> name as that which is added, you cannot predict what happens next. If
> you also lack the font it specified and yet it was based on some style
> *name* which you also have, you can expect some amazing substitutions.
>
> Me, I paste unformatted. I really cannot be bothered digging down to
> find out what will happen in every case. Word is moodier than a camel
> in rut.
>>
>> Word applies your document's styles to stuff you paste/insert from other
>> docs, not the other way round.
>
> see above.
>>
>> In the other direction, your argument makes sense: If you would want to
>> keep
>> your formatting and style relationships when pasting into another doc,
>> you
>> would be better off avoiding the built-in styles and especially "Normal"
>> since they are probably there already (definitely Normal and Heading 1,
>> 2,
>> 3), with given formatting and "based on" relationships.
>> But is that really a goal/issue? If you paste into another doc, you most
>> likely want to have the text take on the styles/look of that doc.
>
> heh! maybe, most of the time. It is a nightmare. see also above, from
> 180º.
>
> The one true rule to follow when sharing docs is to agree on a
> template, and leave one of the collaborators with final say on style of
> the finished work. In both senses of 'style'
>
> In my cantankerous view, Word fudges the importance of consistent style
> with ease of use for inexperienced users, and bodges both.
>
>>
>
> --
> To de-mung my e-mail address:- fsnospam$elliott$$
> PGP Fingerprint: 1A96 3CF7 637F 896B C810 E199 7E5C A9E4 8E59 E248
 >> Stay informed about: Styles in word 

Oops! Just spotted you're using Word 2003. "Bend Word to Your Will" is based
on Word for the Mac. Although it's easy enough to translate much of the
content to Word 2003, you should at least be aware of that.

Although John is answering your queries, you've actually landed in a
discussion group for users of Mac versions of Word. Here's where all the
groups are listed:
http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx

Clive Huggan
============

On 13/11/08 12:47 PM, in article
C541D253.3CF64%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
wrote:

>
> Without interrupting John's advice on your specific situation: you might
> like to look at the section on styles beginning on page 89 of some notes on
> the way I use Word for the Mac, titled "Bend Word to Your Will", which are
> available as a free download from the Word MVPs' website
> (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). My practices are
> very similar to his.The notes are formatted following those practices.
>
> [Note: "Bend Word to your will" is designed to be used electronically and
> most subjects are self-contained dictionary-style entries. If you decide to
> read more widely than the item I've referred to, it's important to read the
> front end of the document -- especially pages 3 and 5 -- so you can select
> some Word settings that will allow you to use the document effectively.]
>
> Note: In Word 2008, which I don't use yet, some of this information may not
> apply, or may be accessible through a different interface. If that causes
> problems, post back and someone will help you further.
>
> Cheers,
>
> Clive Huggan
> =============
 >> Stay informed about: Styles in word 

Thanks. I didn't see anything saying it's for Mac but I'll use the list you
sent.
I have replaced my "ordinary" style with the Body Text and made the Heading
styles based on "No style".
Do you know if it is recommended that users base the Body Text on Normal or
on No style?

"Clive Huggan" wrote:

>
> Oops! Just spotted you're using Word 2003. "Bend Word to Your Will" is based
> on Word for the Mac. Although it's easy enough to translate much of the
> content to Word 2003, you should at least be aware of that.
>
> Although John is answering your queries, you've actually landed in a
> discussion group for users of Mac versions of Word. Here's where all the
> groups are listed:
> http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx
>
> Clive Huggan
> ============
>
> On 13/11/08 12:47 PM, in article
> C541D253.3CF64%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
> wrote:
>
> >
> > Without interrupting John's advice on your specific situation: you might
> > like to look at the section on styles beginning on page 89 of some notes on
> > the way I use Word for the Mac, titled "Bend Word to Your Will", which are
> > available as a free download from the Word MVPs' website
> > (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). My practices are
> > very similar to his.The notes are formatted following those practices.
> >
> > [Note: "Bend Word to your will" is designed to be used electronically and
> > most subjects are self-contained dictionary-style entries. If you decide to
> > read more widely than the item I've referred to, it's important to read the
> > front end of the document -- especially pages 3 and 5 -- so you can select
> > some Word settings that will allow you to use the document effectively.]
> >
> > Note: In Word 2008, which I don't use yet, some of this information may not
> > apply, or may be accessible through a different interface. If that causes
> > problems, post back and someone will help you further.
> >
> > Cheers,
> >
> > Clive Huggan
> > =============
>
>
>
 >> Stay informed about: Styles in word 

....and TOC styles...

"Bod" wrote:

> Thanks. I didn't see anything saying it's for Mac but I'll use the list you
> sent.
> I have replaced my "ordinary" style with the Body Text and made the Heading
> styles based on "No style".
> Do you know if it is recommended that users base the Body Text on Normal or
> on No style?
>
> "Clive Huggan" wrote:
>
> >
> > Oops! Just spotted you're using Word 2003. "Bend Word to Your Will" is based
> > on Word for the Mac. Although it's easy enough to translate much of the
> > content to Word 2003, you should at least be aware of that.
> >
> > Although John is answering your queries, you've actually landed in a
> > discussion group for users of Mac versions of Word. Here's where all the
> > groups are listed:
> > http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx
> >
> > Clive Huggan
> > ============
> >
> > On 13/11/08 12:47 PM, in article
> > C541D253.3CF64%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
> > wrote:
> >
> > >
> > > Without interrupting John's advice on your specific situation: you might
> > > like to look at the section on styles beginning on page 89 of some notes on
> > > the way I use Word for the Mac, titled "Bend Word to Your Will", which are
> > > available as a free download from the Word MVPs' website
> > > (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). My practices are
> > > very similar to his.The notes are formatted following those practices.
> > >
> > > [Note: "Bend Word to your will" is designed to be used electronically and
> > > most subjects are self-contained dictionary-style entries. If you decide to
> > > read more widely than the item I've referred to, it's important to read the
> > > front end of the document -- especially pages 3 and 5 -- so you can select
> > > some Word settings that will allow you to use the document effectively.]
> > >
> > > Note: In Word 2008, which I don't use yet, some of this information may not
> > > apply, or may be accessible through a different interface. If that causes
> > > problems, post back and someone will help you further.
> > >
> > > Cheers,
> > >
> > > Clive Huggan
> > > =============
> >
> >
> >
 >> Stay informed about: Styles in word 

Bod,

John McGhie, I and others recommend basing the style you use for body text
on "no style". I discuss this on pages 100 and 173-176 (the latter covers
the inheritance of particular styles in column 2) in "Bend Word to Your
Will" (you probably won't have any difficulty in making the Mac/PC
interpretation for this material, except that the equivalent of
"Command-Shift-s" is "Ctrl-Shift-s"). Also, page 120 discusses why I would
not use the default Body Text style, although I don't believe John has the
same reservations.

I base TOC on my style "bt", i.e. the style I apply to body text.

You can see all the inheritances I use by opening the styles'
characteristics in "Bend Word to Your Will".

Word's styles are very powerful but to use them really well requires some
study, hence my ref to "Bend Word to Your Will" rather than giving a
one-second answer.

Cheers,

Clive Huggan
=============

On 14/11/08 7:39 AM, in article
5EF2ACB5-F4A9-4ECE-B72A-FA6F5401F58A.RemoveThis@microsoft.com, "Bod"
wrote:

> Thanks. I didn't see anything saying it's for Mac but I'll use the list you
> sent.
> I have replaced my "ordinary" style with the Body Text and made the Heading
> styles based on "No style".
> Do you know if it is recommended that users base the Body Text on Normal or
> on No style?
>
> "Clive Huggan" wrote:
>
>>
>> Oops! Just spotted you're using Word 2003. "Bend Word to Your Will" is based
>> on Word for the Mac. Although it's easy enough to translate much of the
>> content to Word 2003, you should at least be aware of that.
>>
>> Although John is answering your queries, you've actually landed in a
>> discussion group for users of Mac versions of Word. Here's where all the
>> groups are listed:
>> http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx
>>
>> Clive Huggan
>> ============
>>
>> On 13/11/08 12:47 PM, in article
>> C541D253.3CF64%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
>> wrote:
>>
>>>
>>> Without interrupting John's advice on your specific situation: you might
>>> like to look at the section on styles beginning on page 89 of some notes on
>>> the way I use Word for the Mac, titled "Bend Word to Your Will", which are
>>> available as a free download from the Word MVPs' website
>>> (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). My practices are
>>> very similar to his.The notes are formatted following those practices.
>>>
>>> [Note: "Bend Word to your will" is designed to be used electronically and
>>> most subjects are self-contained dictionary-style entries. If you decide to
>>> read more widely than the item I've referred to, it's important to read the
>>> front end of the document -- especially pages 3 and 5 -- so you can select
>>> some Word settings that will allow you to use the document effectively.]
>>>
>>> Note: In Word 2008, which I don't use yet, some of this information may not
>>> apply, or may be accessible through a different interface. If that causes
>>> problems, post back and someone will help you further.
>>>
>>> Cheers,
>>>
>>> Clive Huggan
>>> =============
>>
>>
>>
 >> Stay informed about: Styles in word 

This is a large help as I have little knowhow concerning Word. I have used
Word 5.0a on a Mac and now trying to use Word 2007. Most of my old docs do
not port over so, I am looking at a lot of material. I am just trying to
write a story about my life. (not going to publish it) However, thank all of
you folks for the info I have found here! Thanks!!

"Clive Huggan" wrote:

> Bod,
>
> John McGhie, I and others recommend basing the style you use for body text
> on "no style". I discuss this on pages 100 and 173-176 (the latter covers
> the inheritance of particular styles in column 2) in "Bend Word to Your
> Will" (you probably won't have any difficulty in making the Mac/PC
> interpretation for this material, except that the equivalent of
> "Command-Shift-s" is "Ctrl-Shift-s"). Also, page 120 discusses why I would
> not use the default Body Text style, although I don't believe John has the
> same reservations.
>
> I base TOC on my style "bt", i.e. the style I apply to body text.
>
> You can see all the inheritances I use by opening the styles'
> characteristics in "Bend Word to Your Will".
>
> Word's styles are very powerful but to use them really well requires some
> study, hence my ref to "Bend Word to Your Will" rather than giving a
> one-second answer.
>
> Cheers,
>
> Clive Huggan
> =============
>
> On 14/11/08 7:39 AM, in article
> 5EF2ACB5-F4A9-4ECE-B72A-FA6F5401F58A RemoveThis @microsoft.com, "Bod"
> wrote:
>
> > Thanks. I didn't see anything saying it's for Mac but I'll use the list you
> > sent.
> > I have replaced my "ordinary" style with the Body Text and made the Heading
> > styles based on "No style".
> > Do you know if it is recommended that users base the Body Text on Normal or
> > on No style?
> >
> > "Clive Huggan" wrote:
> >
> >>
> >> Oops! Just spotted you're using Word 2003. "Bend Word to Your Will" is based
> >> on Word for the Mac. Although it's easy enough to translate much of the
> >> content to Word 2003, you should at least be aware of that.
> >>
> >> Although John is answering your queries, you've actually landed in a
> >> discussion group for users of Mac versions of Word. Here's where all the
> >> groups are listed:
> >> http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx
> >>
> >> Clive Huggan
> >> ============
> >>
> >> On 13/11/08 12:47 PM, in article
> >> C541D253.3CF64%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
> >> wrote:
> >>
> >>>
> >>> Without interrupting John's advice on your specific situation: you might
> >>> like to look at the section on styles beginning on page 89 of some notes on
> >>> the way I use Word for the Mac, titled "Bend Word to Your Will", which are
> >>> available as a free download from the Word MVPs' website
> >>> (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). My practices are
> >>> very similar to his.The notes are formatted following those practices.
> >>>
> >>> [Note: "Bend Word to your will" is designed to be used electronically and
> >>> most subjects are self-contained dictionary-style entries. If you decide to
> >>> read more widely than the item I've referred to, it's important to read the
> >>> front end of the document -- especially pages 3 and 5 -- so you can select
> >>> some Word settings that will allow you to use the document effectively.]
> >>>
> >>> Note: In Word 2008, which I don't use yet, some of this information may not
> >>> apply, or may be accessible through a different interface. If that causes
> >>> problems, post back and someone will help you further.
> >>>
> >>> Cheers,
> >>>
> >>> Clive Huggan
> >>> =============
> >>
> >>
> >>
>
>
>
 >> Stay informed about: Styles in word 

Good to hear from you, Jimmy!

All is not lost with porting the old documents over.

You can open Mac Word 5 documents in Word 2004 and earlier Mac versions, so
your best option would be to get someone with a Mac to save them in a
current format. For longevity and to ensure future electronic access to, for
example, relatives who want to quote from your magnum opus, and to minimize
the chances of loss by giving a CD to various relatives -- all highly
relevant to the documents you are creating -- and given that you have Word
2007, which introduced the next-generation ".docx" file format, you should
save the old documents in .docx format. However, I vaguely remember that
Word 2008 -- the first Mac version to provide ".docx" format -- won't open
Mac Word 5 documents (I don't use 2008, so can't confirm). If that's the
case you may need to make it a 2-stage process: someone with a Mac opens the
Word 5 documents and saves in a more modern Word file format (.doc), then
you open them in Word 2007 and save in .docx format.

The above is tentative; wait till one of my more learned, 2008-owning
colleagues comments.

If you wanted to do it in one hit and didn't mind making a modest
investment, MacLink Plus (http://www.dataviz.com/products/maclinkplus/)
would do it in one step -- it's an excellent product, but a Mac one.

Another option is to print the Word 5 documents (which you may well have
done already) and put them through OCR software.

As for investing time to learn to use styles, it will be especially worth it
if you are going to output from Word, because you have so much "global"
control of the document's appearance. Also, take a look at Appendix A on
formatting for "minimum maintenance", on page 164 of "Bend Word to Your
Will" -- these are tips that will save you hours of frustration.

Your remarks remind me I need to write my own story -- I've done 30 pages of
bullet points, but they don't mean much to others...

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the Americas and Europe, so my
follow-on responses to those regions can be delayed)
====================================================



On 2/1/09 7:06 PM, in article
8A3DB292-8560-497F-BD69-CC4909AF7C5D.DeleteThis@microsoft.com, "Jimmy King"
wrote:

> This is a large help as I have little knowhow concerning Word. I have used
> Word 5.0a on a Mac and now trying to use Word 2007. Most of my old docs do
> not port over so, I am looking at a lot of material. I am just trying to
> write a story about my life. (not going to publish it) However, thank all of
> you folks for the info I have found here! Thanks!!
>
> "Clive Huggan" wrote:
>
>> Bod,
>>
>> John McGhie, I and others recommend basing the style you use for body text
>> on "no style". I discuss this on pages 100 and 173-176 (the latter covers
>> the inheritance of particular styles in column 2) in "Bend Word to Your
>> Will" (you probably won't have any difficulty in making the Mac/PC
>> interpretation for this material, except that the equivalent of
>> "Command-Shift-s" is "Ctrl-Shift-s"). Also, page 120 discusses why I would
>> not use the default Body Text style, although I don't believe John has the
>> same reservations.
>>
>> I base TOC on my style "bt", i.e. the style I apply to body text.
>>
>> You can see all the inheritances I use by opening the styles'
>> characteristics in "Bend Word to Your Will".
>>
>> Word's styles are very powerful but to use them really well requires some
>> study, hence my ref to "Bend Word to Your Will" rather than giving a
>> one-second answer.
>>
>> Cheers,
>>
>> Clive Huggan
>> =============
>>
>> On 14/11/08 7:39 AM, in article
>> 5EF2ACB5-F4A9-4ECE-B72A-FA6F5401F58A.DeleteThis@microsoft.com, "Bod"
>> wrote:
>>
>>> Thanks. I didn't see anything saying it's for Mac but I'll use the list you
>>> sent.
>>> I have replaced my "ordinary" style with the Body Text and made the Heading
>>> styles based on "No style".
>>> Do you know if it is recommended that users base the Body Text on Normal or
>>> on No style?
>>>
>>> "Clive Huggan" wrote:
>>>
>>>>
>>>> Oops! Just spotted you're using Word 2003. "Bend Word to Your Will" is
>>>> based
>>>> on Word for the Mac. Although it's easy enough to translate much of the
>>>> content to Word 2003, you should at least be aware of that.
>>>>
>>>> Although John is answering your queries, you've actually landed in a
>>>> discussion group for users of Mac versions of Word. Here's where all the
>>>> groups are listed:
>>>> http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx
>>>>
>>>> Clive Huggan
>>>> ============
>>>>
>>>> On 13/11/08 12:47 PM, in article
>>>> C541D253.3CF64%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
>>>> wrote:
>>>>
>>>>>
>>>>> Without interrupting John's advice on your specific situation: you might
>>>>> like to look at the section on styles beginning on page 89 of some notes
>>>>> on
>>>>> the way I use Word for the Mac, titled "Bend Word to Your Will", which are
>>>>> available as a free download from the Word MVPs' website
>>>>> (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). My practices are
>>>>> very similar to his.The notes are formatted following those practices.
>>>>>
>>>>> [Note: "Bend Word to your will" is designed to be used electronically and
>>>>> most subjects are self-contained dictionary-style entries. If you decide
>>>>> to
>>>>> read more widely than the item I've referred to, it's important to read
>>>>> the
>>>>> front end of the document -- especially pages 3 and 5 -- so you can select
>>>>> some Word settings that will allow you to use the document effectively.]
>>>>>
>>>>> Note: In Word 2008, which I don't use yet, some of this information may
>>>>> not
>>>>> apply, or may be accessible through a different interface. If that causes
>>>>> problems, post back and someone will help you further.
>>>>>
>>>>> Cheers,
>>>>>
>>>>> Clive Huggan
>>>>> =============
>>>>
>>>>
>>>>
>>
>>
>>
 >> Stay informed about: Styles in word 

Hello Clive;


On 1/2/09 6:08 PM, in article
C584E993.3E004%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
wrote:

> If you wanted to do it in one hit and didn't mind making a modest
> investment, MacLink Plus (http://www.dataviz.com/products/maclinkplus/)
> would do it in one step -- it's an excellent product, but a Mac one.

DataViz also produces a Windows equivalent by the name of Conversions
Plus... I haven't used it but understand it's as good as the Mac version.

http://www.dataviz.com/products/conversionsplus/index.html

Regards |:>)
Bob Jones
[MVP] Office:Mac
 >> Stay informed about: Styles in word 

Hi Clive:

You are correct: Word 5a is the old Windows Word 2 format. Word 2000 on
the PC and Word 2004 were the last versions that had the converter.

But the format is mainly text, so File>Open>"Recover Text from Any File"
will get a readable version on Word 2007 (with no formatting).

Cheers

On 3/01/09 7:08 AM, in article
C584E993.3E004%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
wrote:

> Good to hear from you, Jimmy!
>
> All is not lost with porting the old documents over.
>
> You can open Mac Word 5 documents in Word 2004 and earlier Mac versions, so
> your best option would be to get someone with a Mac to save them in a
> current format. For longevity and to ensure future electronic access to, for
> example, relatives who want to quote from your magnum opus, and to minimize
> the chances of loss by giving a CD to various relatives -- all highly
> relevant to the documents you are creating -- and given that you have Word
> 2007, which introduced the next-generation ".docx" file format, you should
> save the old documents in .docx format. However, I vaguely remember that
> Word 2008 -- the first Mac version to provide ".docx" format -- won't open
> Mac Word 5 documents (I don't use 2008, so can't confirm). If that's the
> case you may need to make it a 2-stage process: someone with a Mac opens the
> Word 5 documents and saves in a more modern Word file format (.doc), then
> you open them in Word 2007 and save in .docx format.
>
> The above is tentative; wait till one of my more learned, 2008-owning
> colleagues comments.
>
> If you wanted to do it in one hit and didn't mind making a modest
> investment, MacLink Plus (http://www.dataviz.com/products/maclinkplus/)
> would do it in one step -- it's an excellent product, but a Mac one.
>
> Another option is to print the Word 5 documents (which you may well have
> done already) and put them through OCR software.
>
> As for investing time to learn to use styles, it will be especially worth it
> if you are going to output from Word, because you have so much "global"
> control of the document's appearance. Also, take a look at Appendix A on
> formatting for "minimum maintenance", on page 164 of "Bend Word to Your
> Will" -- these are tips that will save you hours of frustration.
>
> Your remarks remind me I need to write my own story -- I've done 30 pages of
> bullet points, but they don't mean much to others...
>
> Cheers,
>
> Clive Huggan
> Canberra, Australia
> (My time zone is 5-11 hours different from the Americas and Europe, so my
> follow-on responses to those regions can be delayed)
> ====================================================
>
>
>
> On 2/1/09 7:06 PM, in article
> 8A3DB292-8560-497F-BD69-CC4909AF7C5D.TakeThisOut@microsoft.com, "Jimmy King"
> wrote:
>
>> This is a large help as I have little knowhow concerning Word. I have used
>> Word 5.0a on a Mac and now trying to use Word 2007. Most of my old docs do
>> not port over so, I am looking at a lot of material. I am just trying to
>> write a story about my life. (not going to publish it) However, thank all of
>> you folks for the info I have found here! Thanks!!
>>
>> "Clive Huggan" wrote:
>>
>>> Bod,
>>>
>>> John McGhie, I and others recommend basing the style you use for body text
>>> on "no style". I discuss this on pages 100 and 173-176 (the latter covers
>>> the inheritance of particular styles in column 2) in "Bend Word to Your
>>> Will" (you probably won't have any difficulty in making the Mac/PC
>>> interpretation for this material, except that the equivalent of
>>> "Command-Shift-s" is "Ctrl-Shift-s"). Also, page 120 discusses why I would
>>> not use the default Body Text style, although I don't believe John has the
>>> same reservations.
>>>
>>> I base TOC on my style "bt", i.e. the style I apply to body text.
>>>
>>> You can see all the inheritances I use by opening the styles'
>>> characteristics in "Bend Word to Your Will".
>>>
>>> Word's styles are very powerful but to use them really well requires some
>>> study, hence my ref to "Bend Word to Your Will" rather than giving a
>>> one-second answer.
>>>
>>> Cheers,
>>>
>>> Clive Huggan
>>> =============
>>>
>>> On 14/11/08 7:39 AM, in article
>>> 5EF2ACB5-F4A9-4ECE-B72A-FA6F5401F58A.TakeThisOut@microsoft.com, "Bod"
>>> wrote:
>>>
>>>> Thanks. I didn't see anything saying it's for Mac but I'll use the list
>>>> you
>>>> sent.
>>>> I have replaced my "ordinary" style with the Body Text and made the Heading
>>>> styles based on "No style".
>>>> Do you know if it is recommended that users base the Body Text on Normal or
>>>> on No style?
>>>>
>>>> "Clive Huggan" wrote:
>>>>
>>>>>
>>>>> Oops! Just spotted you're using Word 2003. "Bend Word to Your Will" is
>>>>> based
>>>>> on Word for the Mac. Although it's easy enough to translate much of the
>>>>> content to Word 2003, you should at least be aware of that.
>>>>>
>>>>> Although John is answering your queries, you've actually landed in a
>>>>> discussion group for users of Mac versions of Word. Here's where all the
>>>>> groups are listed:
>>>>> http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx
>>>>>
>>>>> Clive Huggan
>>>>> ============
>>>>>
>>>>> On 13/11/08 12:47 PM, in article
>>>>> C541D253.3CF64%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
>>>>> wrote:
>>>>>
>>>>>>
>>>>>> Without interrupting John's advice on your specific situation: you might
>>>>>> like to look at the section on styles beginning on page 89 of some notes
>>>>>> on
>>>>>> the way I use Word for the Mac, titled "Bend Word to Your Will", which
>>>>>> are
>>>>>> available as a free download from the Word MVPs' website
>>>>>> (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). My practices are
>>>>>> very similar to his.The notes are formatted following those practices.
>>>>>>
>>>>>> [Note: "Bend Word to your will" is designed to be used electronically and
>>>>>> most subjects are self-contained dictionary-style entries. If you decide
>>>>>> to
>>>>>> read more widely than the item I've referred to, it's important to read
>>>>>> the
>>>>>> front end of the document -- especially pages 3 and 5 -- so you can
>>>>>> select
>>>>>> some Word settings that will allow you to use the document effectively.]
>>>>>>
>>>>>> Note: In Word 2008, which I don't use yet, some of this information may
>>>>>> not
>>>>>> apply, or may be accessible through a different interface. If that causes
>>>>>> problems, post back and someone will help you further.
>>>>>>
>>>>>> Cheers,
>>>>>>
>>>>>> Clive Huggan
>>>>>> =============
>>>>>
>>>>>
>>>>>
>>>
>>>
>>>
>
>
>

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:john@mcghie.name
 >> Stay informed about: Styles in word 

Thanks for the tip, Bob!

Clive
======

On 3/1/09 11:05 AM, in article C58415EB.48588%onlygeneraltaz1@com.cast.net,
"CyberTaz" wrote:

> Hello Clive;
>
>
> On 1/2/09 6:08 PM, in article
> C584E993.3E004%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
> wrote:
>
>> If you wanted to do it in one hit and didn't mind making a modest
>> investment, MacLink Plus (http://www.dataviz.com/products/maclinkplus/)
>> would do it in one step -- it's an excellent product, but a Mac one.
>
> DataViz also produces a Windows equivalent by the name of Conversions
> Plus... I haven't used it but understand it's as good as the Mac version.
>
> http://www.dataviz.com/products/conversionsplus/index.html
>
> Regards |:>)
> Bob Jones
> [MVP] Office:Mac
>
 >> Stay informed about: Styles in word 

John,

Thanks for the comment re File>Open>"Recover Text from Any File" will get a
readable version on Word 2007 (with no formatting). Having no formatting
would actually be advantageous as it would be a starting point for applying
styles. Jimmy, for the context, see the article "Document from someone else
‹ checking and fixing formatting of" starting on page 132 of "Bend Word to
Your Will" and particularly the dash-point starting "Go through the new
document and apply styles. It¹s usually quicker ...".

Cheers,

Clive
=====


On 3/1/09 10:51 AM, in article C584C995.1BC3F%john@mcghie.name, "John
McGhie" wrote:

> Hi Clive:
>
> You are correct: Word 5a is the old Windows Word 2 format. Word 2000 on
> the PC and Word 2004 were the last versions that had the converter.
>
> But the format is mainly text, so File>Open>"Recover Text from Any File"
> will get a readable version on Word 2007 (with no formatting).
>
> Cheers
>
> On 3/01/09 7:08 AM, in article
> C584E993.3E004%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
> wrote:
>
>> Good to hear from you, Jimmy!
>>
>> All is not lost with porting the old documents over.
>>
>> You can open Mac Word 5 documents in Word 2004 and earlier Mac versions, so
>> your best option would be to get someone with a Mac to save them in a
>> current format. For longevity and to ensure future electronic access to, for
>> example, relatives who want to quote from your magnum opus, and to minimize
>> the chances of loss by giving a CD to various relatives -- all highly
>> relevant to the documents you are creating -- and given that you have Word
>> 2007, which introduced the next-generation ".docx" file format, you should
>> save the old documents in .docx format. However, I vaguely remember that
>> Word 2008 -- the first Mac version to provide ".docx" format -- won't open
>> Mac Word 5 documents (I don't use 2008, so can't confirm). If that's the
>> case you may need to make it a 2-stage process: someone with a Mac opens the
>> Word 5 documents and saves in a more modern Word file format (.doc), then
>> you open them in Word 2007 and save in .docx format.
>>
>> The above is tentative; wait till one of my more learned, 2008-owning
>> colleagues comments.
>>
>> If you wanted to do it in one hit and didn't mind making a modest
>> investment, MacLink Plus (http://www.dataviz.com/products/maclinkplus/)
>> would do it in one step -- it's an excellent product, but a Mac one.
>>
>> Another option is to print the Word 5 documents (which you may well have
>> done already) and put them through OCR software.
>>
>> As for investing time to learn to use styles, it will be especially worth it
>> if you are going to output from Word, because you have so much "global"
>> control of the document's appearance. Also, take a look at Appendix A on
>> formatting for "minimum maintenance", on page 164 of "Bend Word to Your
>> Will" -- these are tips that will save you hours of frustration.
>>
>> Your remarks remind me I need to write my own story -- I've done 30 pages of
>> bullet points, but they don't mean much to others...
>>
>> Cheers,
>>
>> Clive Huggan
>> Canberra, Australia
>> (My time zone is 5-11 hours different from the Americas and Europe, so my
>> follow-on responses to those regions can be delayed)
>> ====================================================
>>
>>
>>
>> On 2/1/09 7:06 PM, in article
>> 8A3DB292-8560-497F-BD69-CC4909AF7C5D.RemoveThis@microsoft.com, "Jimmy King"
>> wrote:
>>
>>> This is a large help as I have little knowhow concerning Word. I have used
>>> Word 5.0a on a Mac and now trying to use Word 2007. Most of my old docs do
>>> not port over so, I am looking at a lot of material. I am just trying to
>>> write a story about my life. (not going to publish it) However, thank all of
>>> you folks for the info I have found here! Thanks!!
>>>
>>> "Clive Huggan" wrote:
>>>
>>>> Bod,
>>>>
>>>> John McGhie, I and others recommend basing the style you use for body text
>>>> on "no style". I discuss this on pages 100 and 173-176 (the latter covers
>>>> the inheritance of particular styles in column 2) in "Bend Word to Your
>>>> Will" (you probably won't have any difficulty in making the Mac/PC
>>>> interpretation for this material, except that the equivalent of
>>>> "Command-Shift-s" is "Ctrl-Shift-s"). Also, page 120 discusses why I would
>>>> not use the default Body Text style, although I don't believe John has the
>>>> same reservations.
>>>>
>>>> I base TOC on my style "bt", i.e. the style I apply to body text.
>>>>
>>>> You can see all the inheritances I use by opening the styles'
>>>> characteristics in "Bend Word to Your Will".
>>>>
>>>> Word's styles are very powerful but to use them really well requires some
>>>> study, hence my ref to "Bend Word to Your Will" rather than giving a
>>>> one-second answer.
>>>>
>>>> Cheers,
>>>>
>>>> Clive Huggan
>>>> =============
>>>>
>>>> On 14/11/08 7:39 AM, in article
>>>> 5EF2ACB5-F4A9-4ECE-B72A-FA6F5401F58A.RemoveThis@microsoft.com, "Bod"
>>>> wrote:
>>>>
>>>>> Thanks. I didn't see anything saying it's for Mac but I'll use the list
>>>>> you
>>>>> sent.
>>>>> I have replaced my "ordinary" style with the Body Text and made the
>>>>> Heading
>>>>> styles based on "No style".
>>>>> Do you know if it is recommended that users base the Body Text on Normal
>>>>> or
>>>>> on No style?
>>>>>
>>>>> "Clive Huggan" wrote:
>>>>>
>>>>>>
>>>>>> Oops! Just spotted you're using Word 2003. "Bend Word to Your Will" is
>>>>>> based
>>>>>> on Word for the Mac. Although it's easy enough to translate much of the
>>>>>> content to Word 2003, you should at least be aware of that.
>>>>>>
>>>>>> Although John is answering your queries, you've actually landed in a
>>>>>> discussion group for users of Mac versions of Word. Here's where all the
>>>>>> groups are listed:
>>>>>> http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx
>>>>>>
>>>>>> Clive Huggan
>>>>>> ============
>>>>>>
>>>>>> On 13/11/08 12:47 PM, in article
>>>>>> C541D253.3CF64%REMOVETHISoffice@ANDTHISstrategists.com.au, "Clive Huggan"
>>>>>> wrote:
>>>>>>
>>>>>>>
>>>>>>> Without interrupting John's advice on your specific situation: you might
>>>>>>> like to look at the section on styles beginning on page 89 of some notes
>>>>>>> on
>>>>>>> the way I use Word for the Mac, titled "Bend Word to Your Will", which
>>>>>>> are
>>>>>>> available as a free download from the Word MVPs' website
>>>>>>> (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). My practices
>>>>>>> are
>>>>>>> very similar to his.The notes are formatted following those practices.
>>>>>>>
>>>>>>> [Note: "Bend Word to your will" is designed to be used electronically
>>>>>>> and
>>>>>>> most subjects are self-contained dictionary-style entries. If you
>>>>>>> decide
>>>>>>> to
>>>>>>> read more widely than the item I've referred to, it's important to read
>>>>>>> the
>>>>>>> front end of the document -- especially pages 3 and 5 -- so you can
>>>>>>> select
>>>>>>> some Word settings that will allow you to use the document effectively.]
>>>>>>>
>>>>>>> Note: In Word 2008, which I don't use yet, some of this information may
>>>>>>> not
>>>>>>> apply, or may be accessible through a different interface. If that
>>>>>>> causes
>>>>>>> problems, post back and someone will help you further.
>>>>>>>
>>>>>>> Cheers,
>>>>>>>
>>>>>>> Clive Huggan
>>>>>>> =============
>>>>>>
>>>>>>
>>>>>>
>>>>
>>>>
>>>>
>>
>>
>>
 >> Stay informed about: Styles in word